SpaceFlow features

Everything your coworking team needs, connected around a booking.

Keep the day-to-day view simple, then open membership, billing and setup tools when you need them.

Spaces and availability

Interactive floor plan

Arrange seats, tables and partitions. Clients can choose an available shared seat on the public booking page; staff can assign an exact seat to a membership.

Dedicated offices

Name each office clearly, such as Office 1, and assign it to a member for a defined period. Other clients cannot reserve that office while the assignment applies.

Live availability

Check current or future times across spaces, with booked seats, opening hours and resource blocks reflected in availability.

Reservations and member access

Direct bookings

Guests choose a time and space on your published location page, select a seat when applicable, and receive a booking reference.

Membership plans

Define included hours or days, validity, a dedicated space or seat, discounts and recurring charges. Members reserve through a small client dashboard.

Booking controls

Set duration, booking-ahead and cancellation limits, buffers and optional approval. Staff can also handle walk-ins and recurring bookings.

Billing and insight

Invoices and payments

Generate membership charges, record full or part payments, and view balances and payment history.

Reports

Review occupancy, utilisation, peak times, recurring revenue and outstanding balances by workspace or space.

Company memberships

Group several employees under a shared company membership and billing account.

Daily operations

Front desk

Manage arrivals, check-ins, visitors and tasks in the same workspace as reservations.

Maintenance and blocks

Take a room or desk out of circulation for maintenance, cleaning, events or temporary holds.

Leads and tours

Track enquiries, follow-up dates and scheduled tours without mixing them into bookings.

Clients and teams

Client dashboard

Members see bookings, remaining credits, assigned spaces, invoices and notifications, and can make reservations.

Staff access

Management handles setup and reporting; front desk staff handle day-to-day operations within their assigned access.

Agreements

Keep start and end dates, deposits, renewal details and documents with long-term memberships.

Ready to set up your space?

Start with your location, then add bookable spaces and share the public reservation page.

Create a workspace